Governance

Governance of the Society for Emerging Trends in Dynamical Systems (SETDS)

The Society for Emerging Trends in Dynamical Systems (SETDS) is governed by a structured and democratic body known as the Management Committee. This committee is responsible for strategic decisions, administrative functions, and ensuring the Society's mission is fulfilled effectively.

Composition of the Management Committee

The committee consists of the following nine office bearers:

• 1. President
• 2. Vice President
• 3. Secretary
• 4. Joint Secretary
• 5. Treasurer
• 6. Founder Members
• 7. Founder Members
• 8. Founder Members
• 9. Founder Members

All committee members are honorary and must be Life Members in good standing. Members are elected by the General Body through a two-thirds majority and serve a term of five years. In case of any mid-term vacancy, the General Body appoints a replacement for the remainder of the term.

Roles and Responsibilities

• President: Chairs meetings, provides leadership, and exercises tie-breaking votes when required.
• Vice President: Assists the President and acts in their absence.
• Secretary: Manages all official correspondence, meetings, documentation, records, and represents the Society in legal matters.
• Joint Secretary: Supports the Secretary and steps in as needed.
• Treasurer: Maintains financial records, prepares budgets, handles bank transactions, and ensures audits.
• Members: Actively participate in decision-making and support Society activities.

Meetings & Decision-Making

• General Body Meetings are held at least once annually with 15 days’ notice.
• Management Committee Meetings are conducted quarterly, with 7 days’ notice; special meetings may be called with 24 hours’ notice.

A quorum of two-thirds is mandatory for all meetings.

Election Procedure

Elections are conducted offline or online during General Body meetings. Nominations are proposed and approved by a two-thirds majority of members present. The election process follows the procedures outlined in the Society’s byelaws.

Financial Governance

The Society’s funds are maintained in authorized banks and are jointly operated by the President or Secretary and the Treasurer. Sources of income include membership fees, government grants, donations, and consultancy revenues. Annual audits are conducted by certified Chartered Accountants.

Amendments and Compliance

Any amendments to the Society’s rules or structure must be approved by a two-thirds majority of the General Body. The Society operates under the Societies Registration Act, 1860, and adheres strictly to its provisions.

Academic and Outreach Activities

The Management Committee may constitute Academic or Advisory Committees to design programs such as workshops, training, conferences, and publications. These committees help ensure academic excellence and community engagement aligned with the Society’s mission.